Group Exchange Program Japan, Hotel stay ๐Ÿ‡ฎ๐Ÿ‡ณโ‡จ๐Ÿ‡ฏ๐Ÿ‡ต


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Highlights of the Project:
Japan, with its captivating charm, offers a diverse tapestry of experiences. Explore vibrant metropolises like Tokyo, Kyoto, Osaka, and Hiroshima, each revealing a unique facet of art, resilience, and cultural richness. Nature enthusiasts can discover the untouched landscapes, complemented by the serene allure of traditional onsen experiences under starlit skies.

From cutting-edge technology to refined cuisine, Japan seamlessly blends tradition with modernity. A journey to the Land of the Rising Sun promises a profound return enriched by exposure to a distinct civilization. Experience the essence of Japanese life โ€“ a harmonious blend of serenity, respect, and dynamism.

Our Strengths:
– Stay with motivated Japanese families, selected carefully from the host Japanese school.
– Involve in the daily life of a Japanese School.
– Improve your Japanese level with daily Japanese classes and get a certificate for the entire Exchange.
– Learn about Japanese culture you during the entire Exchange.
– Participate in various activities and discover the area in the afternoon and over the weekend.
– Even if your Japanese school is not in Tokyo area, you get to visit the Louvre Museum, Eiffel Tower, Champs Elysรฉe, Bateau mouche, Sacrรฉ-cล“ur (Montmatre)…

– We follow the security instructions strictly, especially when outdoors.
– We follow the French law protecting the youth while organizing a travel.
– A Milna person is with the group during the entire Exchange, whoโ€™s reachable at all times.

Responsible traveler:
– We use the public transportation when available
– We use small and recent vans, fuel efficient, when the public transportation are rare
– We limit the group detritus to reduce the impact of the carbon footprint caused by this project.

This is an example of program itinerary based on a stay in Tokyo area. Contact us if you would like another location.

The final location of the welcoming Japanese school will change and adapt this example itinerary.

At Milna, we appreciate to involve the participants in building the program with them.

What is guaranteed is: Tokyo Disney Resort, Mount Getting close to the Fuji and a trip on the Shinkansen.

The stay with the Japanese families highly advised is optional, only if the whole group wishes it. Subject to feasibility

Day 1

Flight from India to Tokyo.
If the flight landing time allows it, we will explore Asakusa, its Nakamise street and Sensล-ji temple.
Dinner and night in Tokyo area.

Leaving India

Senso-ji temple in Tokyo, Japan

Day 2

School in the morning, afternoon visit of Tokyo Tower and Zลjล-ji Temple, followed by Shibuya (Vibrant, bustling district in Tokyo known for its fashion, entertainment, and iconic pedestrian crossing), then meet the most loyal dog in Japan “Hachiko”.

Tokyo tower and Zลjล-ji Temple


Shibuya scramble crossing, Tokyo

Day 3

Mount Fuji day trip, we will go till the 5th station

Mount Fuji

Day 4-5-6 (optional)

Optional free weekend with your Japanese partner and his family including individual activities (subject to feasibility)

The weekend with the Japanese family

Day 7

We will experience the Shinkansen by doing a day trip to Kyoto. Followed by a visit of Nara deer park.

Shinkansen Bullet trains, Japan

Nara deer park

Day 8

School in the morning, afternoon explore Akihabara, Harajuku, Tsukiji Fish Market, Tokyo Metropolitan Government Building Observatories or something else. The group can build this day.

Tokyo, Japan cityscape from over Tsukiji.

Day 9

Tokyo Disney Resort

Tokyo Disney Resort

Day 10

School in the morning, afternoon at the TeamLab Planetsย  (Immersive digital art exhibition in Tokyo, offering interactive experiences in a vast space.)

Teamlab Planets, Tokyo

Odaiba, Tokyo skyline

Day 11

Time to leave Japan

Last visits if the flight timing allows it, then return flight to India

Terms and Conditions

You need to select the appropriate options to see the rate displaying
โ†’ “Age“: Select the age you will have during the project. Let’s say that you are now 15 and before or during the project, you will be 16, then please select 16.
โ†’ “From“: Select the airport from where you want to start your project. If your desired airport is not displayed, please contact us.
โ†’ “When“: Select the month you want to do your project. In case you have several options, please select the earliest month.
โ†’ “Payment terms“: It needs to be coherent with the selected month in “When“. Let’s say that we are the 25th January and you’ve mentioned your wish to go in April. In such case, your departure is in more than 60 days but less than 90 days. You need to select the 60 days payment terms if you plan to make the payment at least 60 days before the departure.
Contact us, if you need clarifications.

Who can go?
โ€“ Participants up to grade 14. (Up to 20 years old)

When can I go?
– An exchange program, hotel stay, to Japan is possible throughout the year, however, when the school is having holidays, it is not possible to access the school. In such case, the moments spent in the school will be replaced with moment spent with local educational organization having teenagers of similar age. Contact us if you are planning to go during a period where the Japanese schools are closed.
– Each participant will still have the option to stay 1,2 or 3 nights at a Japanese host family with a Japanese student of similar age.
– Here is the calendar displaying the dates when the Japanese schools are closed.

For how long?
For 7 to 10 nights if you opt for the optional 1, 2 or 3 nights stay at a Japanese family, the rate will remain the same irrespective of the duration between 7 to 10 nights. (Want a different duration? Contact us)

Rate including:
– 7 nights stay in a hotel
– Health & Travel insurance
– Up to 3 nights stay at a Japanese family (Optional, subject to availability, to be requested at the moment of the enrollment)
– The meals in Japan (Breakfast, lunch and diner)
– All transportation from the selected airport of departure
– The visits and activities as per the program
– The management of the group by at least one Milna person during the entire project
– Preparation meetings before the departure (Online or on site as per your location)
– Assistance for the eventual Visa application
– One adult from your group for every 10 participants (It can be a teacher, parent… willing to be a positive contribution to the project)
– Certificate for each participant

The rate does not include:
– Personal expenditure
– Eventual Visa fee to the country/ies of the project
– Transfer to/from the starting concerned airport
– What is not mentioned in “Rate including

Eventual options:
– Japanese Sim card
– Extra days in Japan
– Excursion in a neighboring country
– A Shinkansen tour to experience the legend
– Stopover in another country (As per the airline stopover)
– Departure from another airport, upon request

About the “150 and 120 days payment terms”:
For the 150 and 120 days payment terms, we will do our maximum to respect your preferred date of departure, however, the dates of the project must be flexible /- 7 days.

The flight:
– Possible from the displayed city/ies above, in the “From” dropdown. For other airport, please contact us.
– Dates are changeable /- 72 hours.

Valid passport Eventual Visa (As per your citizenship).

– Our team has a pharmacy adapted to the destination.
– No mandatory vaccination.
– A member of Milna is present with the traveling group during the entire length of the stay. He/ She will ensure the security and safety of the group.
– In case of an emergency, the traveler will be taken into care by the nearest hospital. If needed, he will be repatriated in the best conditions.

– The parents of the participant will have the full details of the Japanese family and the eventual hotel before the departure (address, phone, email…)
– Milna will share the contact of the Milna person who is going to be with the participant
– Milna will update the parents by daily messages/photos/videos on a specially created Whatsapp group.
– Milna will provide the participant and his parents with a 24h number to reach someone from Milna at any time.

What will I eat? (11A)

You will be enjoying local delicacies that will be respecting your diet and preferences that has been mentioned in the Unique Form Participant.
Example of lunch at school

How the payment deadlines work? (10A)

The principle is simple: The earliest you book your project and pay, more you will save. By paying us in advance, we can prepare the project in advance. We get better prices so we make you benefit from this saving, hence the different deadlines.
Let’s say you select the 90 days’ deadline, it means, that 100% of the payment needs to reach us no later than 90 days before the departure. If you have already paid 25%, the remaining payment will be 75% to send us no later than 90 days before the departure. If your payment is not reaching us before the 90 days’ deadline, then theย  60 days’ deadline will apply. (Check our rates to know the exact amount). If today is the 91st day before the departure and you want the 90 days’ deadline, you have to send us 100% of the amount to respect the deadline and avail the 90 days special offer, but no later than that.

Where I will stay? (3A)

You will be staying with your group in the same hotel located in the Japanese school area.
If Tokyo is far away from the Japanese school location, at least 2 nights will be spent in Tokyo area for the visits and to be close to the airport.
If your group has opted for the weekend family stay, you will be staying with a Japanese family, in their home.

Who will take care of me? (12A)

In most cases the Accompanying adult (usually a teacher) from your school shall accompany you to France. During the entire project, a Milna person, who knows France and its culture very well, stays with the group. You can contact the Accompanying adult and the Milna person for any assistance at any time.

What will I do during the project? (14A)

Three main elements revolve around the project: The Japanese school, the Japanese family and the visits.
This is how we divide the program into three parts: Time of involvement in the school, generally in the morning, visiting time in the afternoons, and time with the family in the evenings and weekends.
Without forgetting the visits to Tokyo in general, at the end of the program.

How many nights I will spend in the hotel? (18A)

You will be staying 7 nights in a hotel. Up to 5 nights will be in the Japanese school area if the project is taking place far from Tokyo. The remaining will be in Tokyo area to facilitate the visits of Tokyo and be near the airport.

How many nights I will spend with the Japanese family? (21A)

If your group has opted for the optional family stay, you will be staying up to 3 nights in a Japanese family.
Usually from Friday to Monday.

How do I get my visa? (23A)

If you need a visa, Milna will facilitate your visa formalities. Our team will provide you the special list of required documents for the visa and the steps to follow. We also remain available to have a look at your documents and reply to your questions, doubts or special cases.

Visa support

What about Travel and Health insurance? (24A)

A travel and health insurance is included in the given rate. It is protecting you as per the insurance coverage. The insurance is in compliance with the Embassy criteria. Milna will provide you a copy of your insurance policy before applying for your visa.

What is the exact program? (26A)

Two Milna projects are never alike. Milna creates a tailor made project for each new group taking into consideration the group age, size, Girl / boy ratio, the location, the time of the year, the expectations of the participant. That is why, the final program is finalized once the enrollment is done and the location is confirmed. The “Detailed program” tab in each project helps to have an idea of what the project contains.

At which area will the project take place? (27A)

The project can happen anywhere in France. If your group has any particular preferred area, then it has to be requested for, at the time of enrollment via the “Unique Form Organisation” and we’ll do our best to select an area matching your preferences.

During the project, how, we parents, can stay in touch with the participant? (28A)

Before the start of the project, Milna will invite the participant and his relatives to join a special Whatsapp group, in which, we send daily update with photos, videos… to keep everyone updated.
Each participant is advised to have a local sim card to be reachable at anytime.
The Accompanying adult(s) and the Milna person(s) will be reachable and will facilitate the communication in case a participant is “too busy” to give news to his parents…

Will the participant be alone or with his/her friend, at the Japanese family's home? (32A)

If you have opted for the Japanese family stay, our norm is one participant per Japanese family to create the best immersion environment possible. However, we listen to your preferences via the “Unique Form Participant”, where you can mention, according to the availability, if you wish to stay alone or with another participant in the same Japanese family.
In the rare case where we have less hosting families and have your approval, we will put you with another participant in the same family. Similarly, if no Japanese family is able to welcome two participants in the same house, your preference of being with another person won’t be fulfilled and our norm of 1 participant – 1 Japanese family will apply.

How much pocket money should the participant carry? (33A)

For sake of the participant private expenditure (shopping etc.), you can give some pocket money,ย it all depends on what the participant would like to buy from France. In general, we believe that 15ย Euros per day is largely enough to fulfill the normal shopping desires.

How, we parents, can have updates about our daughter or son? (35A)

1- A Whatsapp group will be created and the participant and his family are invited to join it to get updates. The Milna person sends a lot of pictures, videos and information about the group.
2- Milna maintains a project’ blog in which we mention among other information, the itinerary and the calendar of the participants. So the family of the participant can know what he/she going.
3- Each participant is requested to have a local sim card to be easily reachable. The parents can get update directly.
4- The Milna person and the Accompanying adult will also be reachable in case the participant is “too busy” to update his family.

Does the Japanese Family speak English? What if the participant doesnโ€™t speak good Japanese or any Japanese at all? (36A)

Most Japanese people are not so good at English. But by agreeing to host a foreign participant in their family, they already cross the barrier of language. Generally, such families speak English or at least, one parent i.e. The father or the mother of the family speaks English. And even if not them, then for sure the Japanese partner has knowledge in English as he/she learns it at school. Hence, even if the participant knows very little Japanese or no Japanese, it is never a problem.
Google is always here if needed. And in case of emergency, the Milna person is available.

Where will the Accompanying adult stay? (38A)

The Accompanying adult(s) of the group will be staying in the same hotel, in a room separated from the Participants. In case, the optional family stay is opted for, he/she/they will be hosted, usually, by one of the staff (teacher, principal…) of the host school.

Who will be my hosts? ( 44A)

If you have opted for the family stay option, you will be staying with a Japanese family in which there is a student from the Japanese school you will be going to.
You will get the details of your Japanese family before the departure.

Japanese host family

Should the I bring a gift for the host family and siblings? (43A)

You will have an assigned Japanese partner, so yes, he/she will be happy to receive something from your country as a gift. It is not necessary to buy an expensive one. Anything representing your country will do. Otherwise, simply you may ask him/her.
If you have opted for the family stay option, the host family will also be happy to receive something from your country as a gift.

Where the project will take place? (46A)

The Exchange Program (Hostel Stay) can take place anywhere in France. Milna selects the best option available for your group. If your group has any particular preferred area, then it has to be requested for, at the time of enrollment and we’ll do our best to select an area matching your preferences.